Vacancies

Contracts Administrator

Closing Date for Applications: 28th February 25

Job Description

An opportunity has arisen for a proactive, detail-oriented and client-focused Contracts Administrator to join our Contracts department on a full-time basis. Working closely with the current Contracts Administrator and reporting to the Contracts Manager, you’ll play a key role in managing the accounts of a group of clients who are in a multi-year service agreement with the business, handling the administrative process of each job booking, and contributing to the continuous strategic growth of the department.

Working Hours, Salary & Location

Location: Hastings, St Leonards, East Sussex
Full-time position: Monday to Friday, 09:00 – 17:00
Rate of pay: £13.00 - £13.50 per hour
Additional benefits: Yearly bonus

Summary of Main Responsibilities

Manage the accounts of contractual clients assigned, coordinate bookings and ensure all contractual services are executed effectively.
Create and maintain successful relationships with clients, consultants and colleagues.
Manage and oversee other various aspects of the contracts administrative process, such as document filing and invoicing.
Liaise with consultants (and other departments when appropriate) to ensure bookings are made according to the clients’ requests.
Quality-check reports returned from consultants before sending them out to clients.
Support the promotion and sales of other additional services as required by Contracts Manager.
Carry out other duties as dictated by the needs of the department.

Person Specification – Contracts Administrator

Criteria	Essential / Desirable
➢Experience Working in an office environment Work without direct supervision and able to develop own skills Maintaining and improving management systems Liaising with clients Working in a sales lead environment Accounting experience (desirable)	Essential
➢Skills Problem solving/multi-tasking Meeting deadlines Excellent communication skills with a diverse range of people Experience of using software programs Good computer skills including Word, Excel, Outlook (mail merge), other databases.	Essential
➢Qualifications IT qualifications (Word, Excel, Outlook) Health and safety (CIEH or IOSH) Business / Management qualification	Desirable
➢Other Requirements Self-motivated Work additional hours as required by the nature of the business Willingness to learn and develop personal skills and qualifications Commitment and loyalty to the organisation’s mission Ambition and drive to help the organisation develop.	Essential
➢Knowledge of health and safety would be an advantage but not essential as training will be provided.	Desirable

About RB Health and Safety Solutions

RB Health and Safety Solutions is a leading provider of specialist health and safety training, consultancy, and occupational health services, with a strong reputation for excellence in the theatre and live entertainment industry. Established with a passion for creating safer working environments, we offer a wide range of tailored training courses, risk management solutions, and expert guidance to theatres, production companies, and venues across the UK.

ApplicationsClosing date for applications: 28th February 2025

To apply, please send your C.V. and covering letter to:

Email: admin@rbhealthandsafety.co.uk
Post: Recruitment, Silver Springs Business Centre, Beaufort Road, Hastings, East Sussex, TN37 6PP